Recommendations
2124
| ID | Report Number | Report Title | Type | |
|---|---|---|---|---|
| 25-00189-199 | Healthcare Facility Inspection of the VA Texas Valley Coastal Bend Healthcare System in Harlingen | Healthcare Facility Inspection | ||
1 Facility leaders identify barriers to providers completing toxic exposure screenings and implement actions to ensure providers complete screenings within 30 days of initiation.
Closure Date:
2 Facility leaders ensure each service has a service-level workflow for test result communication that is consistent with VHA requirements.
Closure Date:
3 The Director ensures the Chief of Staff attends Peer Review Committee meetings.
Closure Date:
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| 25-00400-189 | Deficiencies in Quality of Care and the Root Cause Analysis Process at the Overton Brooks VA Medical Center in Shreveport, Louisiana | Hotline Healthcare Inspection | ||
1 The Overton Brooks VA Medical Center Director conducts a comprehensive review of the patient’s hospitalization and takes action as indicated, including quality management improvement processes such as a peer review.
Closure Date:
2 The Overton Brooks VA Medical Center Director ensures medical staff recognize the importance of obtaining hospitalized patients’ non-VA medical records and assesses the current processes for obtaining non-VA medical records, identifies any barriers to completion, and takes action as warranted.
3 The Overton Brooks VA Medical Center Director assesses the application of the one-to-one observation policy and practices at the facility, and takes action as warranted.
Closure Date:
4 The Overton Brooks VA Medical Center Director reviews interim behavioral patient record flag processes to ensure implementation of safety strategies for staff and patients, and takes action as warranted.
5 The Overton Brooks VA Medical Center Director evaluates whether documentation of patient and patient-related behavioral events are reflected accurately in the electronic health record to facilitate continuity of care and communication among medical staff and takes action as necessary.
Closure Date:
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| 24-00765-184 | Pharmacy Automated Dispensing Cabinets Need Improved Monitoring for Accountability over High-Risk Medications | Review | ||
1 Confirm that medical facility directors develop local guidance on using automated dispensing cabinets in accordance with VHA Directive 1108.21 (and any revisions to this directive) and that facilities comply with that local guidance.
2 Require Pharmacy Benefits Management Services to revise VHA Directive 1108.21 to include routine monitoring for the use of generic information as a requirement in facility-level guidance for automated dispensing cabinets.
Closure Date:
3 Ensure, in coordination with the controlled substance coordinator, or appropriate designee, and Veterans Integrated Service Networks, that reports detailing cabinet transactions for controlled substances removed using generic information are reviewed as part of required controlled substance inspections.
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| 24-01618-198 | Inconsistent Implementation of VHA Oncology Program Requirements Due to Insufficient Oversight | National Healthcare Review | ||
1 The Under Secretary for Health ensures the establishment of Veterans Integrated Service Network-level multidisciplinary cancer committees.
Closure Date:
2 The Under Secretary for Health ensures Veterans Integrated Service Network staff submit an inventory of available oncology services and facility points of contact to the National Oncology Program Office annually.
Closure Date:
3 The Under Secretary for Health ensures complexity level 1 and 2 facilities pursue membership in the National Cancer Institute’s National Clinical Trial Network or the National Cancer Institute Community Oncology Research Program.
Closure Date:
4 The Under Secretary for Health ensures the establishment of facility-level multidisciplinary cancer committees, or partnering with another facility or Veterans Integrated Service Network to provide the required committee functions.
Closure Date:
5 The Under Secretary for Health reviews the operations of oncology-related program offices to ensure the required oversight of Veterans Integrated Service Network and facility oncology program implementation.
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| 24-01457-114 | VA Can Strengthen Appeals Processing and Tracking by Improving Caseflow Program Management | Audit | ||
1 Evaluate whether VA should establish an enterprise-wide governance structure for Caseflow development, consistent with VA’s initial comprehensive plan to Congress.
2 Develop a well-defined roadmap for the future development and implementation of Caseflow.
3 Enforce contract requirements through improved oversight, ensuring violations are identified and remediated.
Closure Date:
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| 24-02154-154 | Facilities Faced Challenges Retrieving Medical Records from Community Providers and Importing Them into Veterans’ Electronic Health Records | Review | ||
1 Evaluate which staff should have access to and should update the Consult Toolbox when records are requested or received and update the “Consult Business Rules and Uses of the Consult Package Standard Operating Procedure” to reflect necessary changes.
2 Include controls within the Consult Toolbox to prevent errors and improve data quality, including controls on administrative closure of low-risk consults and documenting the records-retrieval method.
3 Update consult closure policies and procedures to clarify requirements for administrative closure and determine whether metrics for the percentage of records received should be a requirement and included in policy.
Closure Date:
4 Determine whether Veterans Health Administration facilities’ community care offices should continue to be required to use the administrative closure report for oversight of administratively closed consults, and if not, determine what reports should be required.
Closure Date:
5 Evaluate the workload of community care staff to determine the most efficient way to structure and execute their duties.
6 Determine if there are mechanisms to identify standardization opportunities and increase efficiency for improving records return processes.
7 Ensure community care staff follow procedures to reduce duplicate records received.
8 Evaluate ways to increase use of provider electronic records portals to reduce reliance on electronic fax when retrieving medical records.
Closure Date:
9 Consider increased implementation of technologies to improve records processing once received to reduce the manual renaming of electronic files and uploading of records into the electronic health record.
Closure Date:
10 Ensure records from the Joint Longitudinal Viewer are uploaded into the electronic health record.
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| 24-03417-188 | Healthcare Facility Inspection of the VA Spokane Healthcare System in Washington | Healthcare Facility Inspection | ||
1 The Medical Center Director ensures staff store clean and soiled utility items separately, maintain cleanliness, and dispose of expired items.
Closure Date:
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| 24-00193-186 | Leaders Did Not Adequately Review and Address a Dental Hygienist’s Quality of Care at the VA Southern Nevada Healthcare System in Las Vegas | Hotline Healthcare Inspection | ||
1 The VA Southern Nevada Healthcare System Director ensures that clinical service chiefs take action to address concerns substantiated in factfindings, and that all patient safety concerns identified in factfindings are reviewed and addressed.
Closure Date:
2 The VA Southern Nevada Healthcare System Director evaluates the need for additional factfinders, and takes action as warranted.
Closure Date:
3 The VA Southern Nevada Healthcare System Director ensures that clinical service chiefs take action timely when aware of patient safety concerns.
Closure Date:
4 The VA Southern Nevada Healthcare System Director reviews the information outlined in this report, determines the need to initiate the state licensing board reporting process, and takes action as warranted.
Closure Date:
5 The VA Southern Nevada Healthcare System Director requires clinical service chiefs and credentialing and privileging managers to receive education on the completion of provider exit review forms and that, when supervisory staff contact credentialing and privileging staff for initiation of the state licensing board reporting process, a process is in place to ensure the message is clear and received.
Closure Date:
6 The VA Southern Nevada Healthcare System Director ensures that clinical service chiefs and staff are educated on the need and process for submitting Joint Patient Safety Reporting reports upon awareness of patient safety events in accordance with facility policy.
Closure Date:
7 The VA Southern Nevada Healthcare System Director educates the Chief of Staff on the need to complete management reviews when warranted, ensures that a review occurs of the dental hygienist’s care of Patient C, and ensures disclosure is provided if warranted.
Closure Date:
8 The VA Southern Nevada Healthcare System Director makes certain that the Chief of Staff utilizes high reliability organization principles and establishes a process for the communication of pervasive concerns regarding a provider’s care.
Closure Date:
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| 24-00605-182 | Healthcare Facility Inspection of the VA Cincinnati Healthcare System in Ohio | Healthcare Facility Inspection | ||
1 The Director ensures staff correct deficiencies found during comprehensive environment of care rounds or develop an action plan to address them within 14 business days.
2 The Director ensures staff conduct fire drills once per shift, per quarter, in each patient area.
Closure Date:
3 Executive leaders ensure staff inspect all medical equipment timely, and equipment has preventive maintenance labels.
Closure Date:
4 Executive leaders ensure staff properly clean patient care areas in the Emergency Department.
5 Executive leaders ensure staff keep exit pathways free from obstructions.
Closure Date:
6 The Director ensures staff develop service-level workflows for the communication of test results.
7 The Director ensures staff implement a facility-wide process to monitor providers’ communication of urgent, noncritical test results to patients, and report compliance to an appropriate oversight committee.
8 Executive leaders ensure staff implement actions from root cause analyses timely, monitor actions for effectiveness and sustained improvement, and report compliance to an appropriate oversight council.
Closure Date:
9 The Director evaluates the patient safety program, including staffing, to ensure executive leaders receive meaningful patient safety information and improvement project data.
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| 24-00593-181 | Healthcare Facility Inspection of the VA Central Ohio Health Care System in Columbus | Healthcare Facility Inspection | ||
1 Facility leaders implement a standardized process for service-level communication to consistently disseminate information.
Closure Date:
2 Facility leaders ensure Environmental Management Services staff keep patient areas clean and walls intact to minimize the spread of infection.
Closure Date:
3 The Medical Center Director evaluates the allocation of resources to ensure the Housing and Urban Development–Veterans Affairs Supportive Housing program meets the needs of the veterans served.
Closure Date:
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15303