Date Issued
|
Report Number
13-01241-250
All Reports
Date Issued
|
Report Number
13-01971-245
Open
Closed-Implemented
Closed-Not ImplementedNo. 1
to Veterans Health Administration (VHA)
Closure Date: 1/23/2014
We recommended that processes be strengthened to ensure that all services are included in the review of EHR quality.
No. 2
to Veterans Health Administration (VHA)
Closure Date: 12/20/2013
We recommended that processes be strengthened to ensure that the results of non-VA purchased diagnostic tests are consistently scanned into EHRs.
No. 3
to Veterans Health Administration (VHA)
Closure Date: 12/20/2013
We recommended that processes be strengthened to ensure that EOC Committee minutes reflect deficiencies identified on the MH units, corrective actions taken, and tracking of corrective actions to closure.
No. 4
to Veterans Health Administration (VHA)
Closure Date: 12/20/2013
We recommended that processes be strengthened to ensure that sterile storage rooms are secured at all times and that compliance be monitored.
No. 5
to Veterans Health Administration (VHA)
Closure Date: 12/20/2013
We recommended that processes be strengthened to ensure that chemicals stored on the hemodialysis unit are secured at all times and that compliance be monitored.
No. 6
to Veterans Health Administration (VHA)
Closure Date: 1/23/2014
We recommended that processes be strengthened to ensure that staff competency validation results and results of compliance with RME SOPs are reported to the Clinical Executive Board.
No. 7
to Veterans Health Administration (VHA)
Closure Date: 12/20/2013
We recommended that processes be strengthened to ensure that SPS employees responsible for reprocessing activities have initial training and annual competency validation documented.
No. 8
to Veterans Health Administration (VHA)
Closure Date: 12/20/2013
We recommended that processes be strengthened to ensure that OR employees who perform immediate use sterilization have initial training and annual competency validation documented.
No. 9
to Veterans Health Administration (VHA)
Closure Date: 12/20/2013
We recommended that processes be strengthened to ensure that the SPS eyewash station is checked weekly and that compliance be monitored.
No. 10
to Veterans Health Administration (VHA)
Closure Date: 12/20/2013
We recommended that processes be strengthened to ensure that the SPS decontamination area is clean.
No. 11
to Veterans Health Administration (VHA)
Closure Date: 12/20/2013
We recommended that processes be strengthened to ensure that monthly CS findings summaries and quarterly trend reports are provided to the facility Director consistently and timely.
No. 12
to Veterans Health Administration (VHA)
Closure Date: 12/20/2013
We recommended that processes be strengthened to ensure that all non-pharmacy areas with CS are inspected monthly and that compliance be monitored.
No. 13
to Veterans Health Administration (VHA)
Closure Date: 12/20/2013
We recommended that processes be strengthened to ensure that IC and tuberculosis risk assessments are conducted prior to construction project initiation.
No. 14
to Veterans Health Administration (VHA)
Closure Date: 12/20/2013
We recommended that processes be strengthened to ensure that infection surveillance activities related to construction projects are conducted and documented in IC Committee minutes.
Date Issued
|
Report Number
12-01344-243
Date Issued
|
Report Number
13-00897-242
OpenClosed-ImplementedClosed-Not ImplementedNo. 1
to Veterans Health Administration (VHA)
Closure Date: 3/24/2014
We recommended that processes be strengthened to ensure that actions from peer reviews are consistently completed and reported to the PRC.
No. 2
to Veterans Health Administration (VHA)
Closure Date: 12/26/2013
We recommended that processes be strengthened to ensure that FPPEs for newly hired licensed independent practitioners are initiated.
No. 3
to Veterans Health Administration (VHA)
Closure Date: 12/26/2013
We recommended that the local observation bed policy be revised to include all required elements and that processes be strengthened to ensure that data about observation bed use is gathered.
No. 4
to Veterans Health Administration (VHA)
Closure Date: 12/26/2013
We recommended that processes be strengthened to ensure that the CPR Committee reviews each code episode.
No. 5
to Veterans Health Administration (VHA)
Closure Date: 3/24/2014
We recommended that the quality control policy for scanning includes image quality, linking of scanned documents to the correct record, and indexing the documents and that processes be strengthened to ensure that the results of non-VA purchased diagnostic tests are consistently scanned into EHRs.
No. 6
to Veterans Health Administration (VHA)
Closure Date: 4/1/2014
We recommended that the quality control policy for scanning includes image quality, linking of scanned documents to the correct record, and indexing the documents and that processes be strengthened to ensure that the results of non-VA purchased diagnostic tests are consistently scanned into EHRs.
No. 7
to Veterans Health Administration (VHA)
Closure Date: 12/26/2013
We recommended that processes be strengthened to ensure that the blood usage and review process includes the number of units that were outdated or otherwise discarded, the results of proficiency testing, and the results of inspections by government or private (peer) entities.
No. 8
to Veterans Health Administration (VHA)
Closure Date: 3/24/2014
We recommended that processes be strengthened to ensure that 1 day's dispensing from the pharmacy to each automated unit is consistently reconciled; that hard copy orders for 5 randomly selected dispensing activities are validated in all non-pharmacy CS areas; and that at the Batavia pharmacy, audit trails for destruction of 10 randomly selected drugs are consistently verified.
No. 9
to Veterans Health Administration (VHA)
Closure Date: 12/26/2013
We recommended that processes be strengthened to ensure that CS inspectors receive annual updates and/or refresher training.
No. 10
to Veterans Health Administration (VHA)
Closure Date: 12/26/2013
We recommended that processes be strengthened to ensure that non-HPC clinical staff who provide care to patients at the end of their lives receive end-of-life training.
No. 11
to Veterans Health Administration (VHA)
Closure Date: 12/26/2013
We recommended that processes be strengthened to ensure that the CLC-based hospice program offers bereavement services to patients and families.
No. 12
to Veterans Health Administration (VHA)
Closure Date: 12/26/2013
We recommended that processes be strengthened to ensure that staff are consistent in pressure ulcer documentation of location, stage, size, characteristics, risk scale score, and date acquired and whether the wound has improved or deteriorated during the admission or at the time of discharge.
No. 13
to Veterans Health Administration (VHA)
Closure Date: 12/26/2013
We recommended that processes be strengthened to ensure that staff consistently perform and document daily skin inspections and/or daily risk scales.
No. 14
to Veterans Health Administration (VHA)
Closure Date: 3/24/2014
We recommended that processes be strengthened to ensure that pressure ulcer education is provided to patients at risk for or with pressure ulcers and/or their caregivers.
No. 15
to Veterans Health Administration (VHA)
Closure Date: 12/26/2013
We recommended that processes be strengthened to ensure that designated employees receive training on how to accurately document pressure ulcer findings and that compliance be monitored.
No. 16
to Veterans Health Administration (VHA)
Closure Date: 12/26/2013
We recommended that nurse managers monitor the staffing methodology that was implemented in December 2012.
No. 17
to Veterans Health Administration (VHA)
Closure Date: 12/26/2013
We recommended that processes be strengthened to ensure that designated employees receive ongoing construction safety training and that compliance be monitored.
Date Issued
|
Report Number
13-00586-228
OpenClosed-ImplementedClosed-Not ImplementedNo. 1
to Veterans Benefits Administration (VBA)
Closure Date: 1/2/2014
We recommend the San Juan VA Regional Office Director develop and implement a plan to ensure claims processing staff input suspense diaries to the electronic record as required.
No. 2
to Veterans Benefits Administration (VBA)
Closure Date: 1/2/2014
We recommend the San Juan VA Regional Office Director develop and implement a plan to review for accuracy the 132 temporary 100 percent disability evaluations remaining from our inspection universe and take appropriate action.
No. 3
to Veterans Benefits Administration (VBA)
Closure Date: 1/2/2014
We recommend the San Juan VA Regional Office Director develop and implement a plan to ensure effective second-signature reviews of traumatic brain injury claims decisions.
No. 4
to Veterans Benefits Administration (VBA)
Closure Date: 1/2/2014
We recommend the San Juan VA Regional Office Director develop and implement a plan to ensure staff completely and timely address all required elements of Systematic Analyses of Operations.
Date Issued
|
Report Number
13-01673-240
OpenClosed-ImplementedClosed-Not ImplementedNo. 1
to Veterans Health Administration (VHA)
Closure Date: 2/12/2014
We recommended that processes be strengthened to ensure that FPPEs for newly hired licensed independent practitioners are reported timely to the MEC.
No. 2
to Veterans Health Administration (VHA)
Closure Date: 2/12/2014
We recommended that processes be strengthened to ensure that inpatient bathrooms are clean and that compliance be monitored.
No. 3
to Veterans Health Administration (VHA)
Closure Date: 1/2/2014
We recommended that processes be strengthened to ensure that damaged furniture in patient care areas is repaired or removed from service.
No. 4
to Veterans Health Administration (VHA)
Closure Date: 7/30/2014
We recommended that processes on the acute MH inpatient units be strengthened to ensure that nurses' stations and medication rooms are secured from unauthorized entry and that furniture meets safety requirements.
No. 5
to Veterans Health Administration (VHA)
Closure Date: 7/11/2013
We recommended that processes be strengthened to ensure that SPS employees responsible for reprocessing activities receive annual competency assessments.
No. 6
to Veterans Health Administration (VHA)
Closure Date: 7/11/2013
We recommended that processes be strengthened to ensure that the PCCT includes a dedicated administrative support person.
No. 7
to Veterans Health Administration (VHA)
Closure Date: 7/11/2013
We recommended that the facility ensure the multidisciplinary committee responsible for construction and renovation oversight includes all required members.
No. 8
to Veterans Health Administration (VHA)
Closure Date: 7/11/2013
We recommended that processes be strengthened to ensure that construction site inspection documentation includes all the required elements.
Date Issued
|
Report Number
13-00896-234
OpenClosed-ImplementedClosed-Not ImplementedNo. 1
to Veterans Health Administration (VHA)
Closure Date: 12/19/2013
We recommended that processes be strengthened to ensure that FPPE results for newly hired licensed independent practitioners are consistently reported to the Medical Executive Committee.
No. 2
to Veterans Health Administration (VHA)
Closure Date: 12/17/2014
We recommended that the local observation bed policy be revised to include all required elements.
No. 3
to Veterans Health Administration (VHA)
Closure Date: 3/18/2014
We recommended that processes be strengthened to ensure that data about observation bed use is gathered.
No. 4
to Veterans Health Administration (VHA)
Closure Date: 3/18/2014
We recommended that processes be strengthened to ensure that the CPR Committee reviews each code episode and that code reviews include screening for clinical issues prior to non-ICU codes that may have contributed to the occurrence of the events.
No. 5
to Veterans Health Administration (VHA)
Closure Date: 7/23/2014
We recommended that processes be strengthened to ensure that the review of EHR quality includes all services.
No. 6
to Veterans Health Administration (VHA)
Closure Date: 12/19/2013
We recommended that the quality control policy for scanning includes linking the scanned documents to the correct record.
No. 7
to Veterans Health Administration (VHA)
Closure Date: 12/19/2013
We recommended that processes be strengthened to ensure that the results of non-VA purchased diagnostic tests are consistently scanned into EHRs.
No. 8
to Veterans Health Administration (VHA)
Closure Date: 12/19/2013
We recommended that processes be strengthened to ensure that the blood usage and review process includes the results of proficiency testing.
No. 9
to Veterans Health Administration (VHA)
Closure Date: 12/19/2013
We recommended that processes be strengthened to ensure that EOC Committee minutes reflect that actions taken in response to identified deficiencies are tracked to closure.
No. 10
to Veterans Health Administration (VHA)
Closure Date: 3/18/2014
We recommended that processes be strengthened to ensure that oxygen tanks are properly secured and stored in a manner that distinguishes between empty and full tanks.
No. 11
to Veterans Health Administration (VHA)
Closure Date: 12/17/2014
We recommended that processes be strengthened to ensure that soiled utility rooms are secured at all times.
No. 12
to Veterans Health Administration (VHA)
Closure Date: 3/18/2014
We recommended that processes be strengthened to ensure that EOC rounds are consistently conducted in the Annex building in accordance with VHA and local policy.
No. 13
to Veterans Health Administration (VHA)
Closure Date: 3/18/2014
We recommended that facility policy be amended to include that CS Coordinators must have complete understanding of CS policies and the VHA inspection process and to include requirements for new CS inspector orientation and/or annual training thereafter.
No. 14
to Veterans Health Administration (VHA)
Closure Date: 9/26/2014
We recommended that the instructions for inspecting automated dispensing machines be amended to include monthly CS inspector reconciliation of 1 day's dispensing activity and that compliance be monitored.
No. 15
to Veterans Health Administration (VHA)
Closure Date: 12/19/2013
We recommended that processes be strengthened to ensure that all required non-pharmacy areas with CS are inspected and that compliance be monitored.
No. 16
to Veterans Health Administration (VHA)
Closure Date: 3/18/2014
We recommended that processes be strengthened to ensure that all required non-pharmacy areas with CS are inspected and that compliance be monitored.
No. 17
to Veterans Health Administration (VHA)
Closure Date: 12/19/2013
We recommended that processes be strengthened to ensure that non-HPC clinical staff who provide care to patients at the end of their lives receive end-of-life training.
No. 18
to Veterans Health Administration (VHA)
Closure Date: 7/23/2014
We recommended that the facility PU policy be revised to address prevention for outpatients and that compliance with the revised policy be monitored.
No. 19
to Veterans Health Administration (VHA)
Closure Date: 7/23/2014
We recommended that processes be strengthened to ensure that acute care staff consistently provide and document completion of recommended PU interventions and that compliance be monitored.
No. 20
to Veterans Health Administration (VHA)
Closure Date: 3/18/2014
We recommended that processes be strengthened to ensure that acute care staff provide and document PU education for patients at risk for and with PUs and/or their caregivers and that compliance be monitored.
No. 21
to Veterans Health Administration (VHA)
Closure Date: 12/19/2013
We recommended that the facility establish staff PU education requirements and that compliance be monitored.
No. 22
to Veterans Health Administration (VHA)
Closure Date: 3/18/2014
We recommended that processes be strengthened to ensure that electrical medical equipment in PU patient rooms receives an electrical safety inspection and that compliance be monitored.
No. 23
to Veterans Health Administration (VHA)
Closure Date: 12/19/2013
We recommended that nursing managers ensure compliance with all elements of the staffing methodology that was implemented in December 2012.
No. 24
to Veterans Health Administration (VHA)
Closure Date: 3/18/2014
We recommended that the facility ensure that the multidisciplinary committee responsible for construction and renovation oversight includes all required members.
No. 25
to Veterans Health Administration (VHA)
Closure Date: 7/23/2014
We recommended that processes be strengthened to ensure that tuberculosis risk assessments are conducted prior to construction project initiation.
No. 26
to Veterans Health Administration (VHA)
Closure Date: 12/19/2013
We recommended that processes be strengthened to ensure that designated employees receive ongoing construction safety training and that compliance be monitored.
Date Issued
|
Report Number
12-04456-232
OpenClosed-ImplementedClosed-Not ImplementedNo. 1
to Veterans Benefits Administration (VBA)
Closure Date: 1/10/2014
We recommend the Roanoke VA Regional Office Director develop and implement a plan to ensure claims processing staff input suspense diaries in the electronic record as required.
No. 2
to Veterans Benefits Administration (VBA)
Closure Date: 1/10/2014
We recommend the Roanoke VA Regional Office Director develop and implement a plan to ensure claims processing staff timely schedule medical reexaminations when the reminder notifications are received.
No. 3
to Veterans Benefits Administration (VBA)
Closure Date: 1/10/2014
We recommend the Roanoke VA Regional Office Director develop and implement a plan to ensure claims processing staff take timely actions to finalize reductions in benefits.
No. 4
to Veterans Benefits Administration (VBA)
Closure Date: 1/10/2014
We recommend the Roanoke VA Regional Office Director develop and implement a plan to review for accuracy the 709 temporary 100 percent disability evaluations remaining from our inspection universe and take appropriate actions.
No. 5
to Veterans Benefits Administration (VBA)
Closure Date: 1/10/2014
We recommend the Roanoke VA Regional Office Director develop and implement a plan to ensure effective second signature reviews of traumatic brain injury claims decisions.
No. 6
to Veterans Benefits Administration (VBA)
Closure Date: 1/10/2014
We recommend the Roanoke VA Regional Office Director develop and implement a plan to ensure staff update the resource directory and regularly contact and provide outreach to homeless shelters and service providers within the VA Regional Office's jurisdiction.
Date Issued
|
Report Number
13-01846-235
OpenClosed-ImplementedClosed-Not ImplementedNo. 1
to Office of Management (OM)
Closure Date: 4/2/2014
We recommend the Executive in Charge for the Office of Management and Chief Financial Officer coordinate with the Acting Assistant Secretary of the Office of Human Resources and Administration to implement existing telework expansion plans for reducing greenhouse gas emissions and to encourage VA employees to use alternative forms of commuting.
No. 2
to Office of Management (OM)
Closure Date: 1/17/2014
We recommend the Executive in Charge for the Office of Management and Chief Financial Officer identify additional strategies for meeting requirements to reduce greenhouse gas emissions.
No. 3
to Office of Management (OM)
Closure Date: 1/17/2014
We recommend the Executive in Charge for the Office of Management and Chief Financial Officer identify additional strategies for meeting requirements to reduce fleet petroleum consumption.
Date Issued
|
Report Number
12-01712-229
OpenClosed-ImplementedClosed-Not ImplementedNo. 1
to Information and Technology (OIT)
Closure Date: 5/29/2014
We recommend the Acting Assistant Secretary for Information and Technology fully develop and implement an agency-wide risk management governance structure, along with mechanisms to identify, monitor, and manage risks across the enterprise. (This is a repeat recommendation from last year.)
No. 2
to Information and Technology (OIT)
Closure Date: 5/29/2014
We recommend the Acting Assistant Secretary for Information and Technology implement mechanisms to ensure sufficient supporting documentation is captured in the central database to justify closure of Plans of Action and Milestones. (This is a repeat recommendation from last year.)
No. 3
to Information and Technology (OIT)
Closure Date: 5/29/2014
We recommend the Acting Assistant Secretary for Information and Technology define and implement clear roles and responsibilities for developing, maintaining, completing, and reporting Plans of Action and Milestones. (This is a repeat recommendation from last year.)
No. 4
to Information and Technology (OIT)
Closure Date: 5/29/2014
We recommend the Acting Assistant Secretary for Information and Technology implement mechanisms to ensure Plans of Action and Milestones are updated to accurately reflect current status information. (This is a repeat recommendation from last year.)
No. 5
to Information and Technology (OIT)
Closure Date: 5/29/2014
We recommend the Acting Assistant Secretary for Information and Technology develop mechanisms to ensure system security plans reflect current operational environments, including accurate system interconnection and ownership information. (This is a repeat recommendation from last year.)
No. 6
to Information and Technology (OIT)
Closure Date: 5/29/2014
We recommend the Acting Assistant Secretary for Information and Technology implement improved processes for updating key security documents such as risk assessments, security impact analyses, and security self assessments on at least an annual basis and ensure all required information accurately reflects the current environment and new risks in accordance with Federal standards. (This is a new recommendation.)
No. 7
to Information and Technology (OIT)
Closure Date: 5/29/2014
We recommend the Acting Assistant Secretary for Information and Technology implement mechanisms to enforce VA password policies and standards on all operating systems, databases, applications, and network devices. (This is a repeat recommendation from last year.)
No. 8
to Information and Technology (OIT)
Closure Date: 5/29/2014
We recommend the Acting Assistant Secretary for Information and Technology implement periodic access reviews to minimize access by system users with incompatible roles, permissions in excess of required functional responsibilities, and unauthorized accounts.
(This is a repeat recommendation from last year.)
No. 9
to Information and Technology (OIT)
Closure Date: 5/29/2014
We recommend the Acting Assistant Secretary for Information and Technology enable system audit logs and conduct centralized reviews of security violations on mission-critical systems. (This is a repeat recommendation from last year.)
No. 10
to Information and Technology (OIT)
Closure Date: 5/29/2014
We recommend the Acting Assistant Secretary for Information and Technology implement mechanisms to ensure all remote access computers have updated security patches and antivirus definitions prior to connecting to VA information systems. (This is a repeat recommendation from last year.)
No. 11
to Information and Technology (OIT)
Closure Date: 5/29/2014
We recommend the Acting Assistant Secretary for Information and Technology implement two-factor authentication for remote access throughout the agency. (This is a new recommendation.)
No. 12
to Information and Technology (OIT)
Closure Date: 5/29/2014
We recommend the Acting Assistant Secretary for Information and Technology implement effective automated mechanisms to continuously identify and remediate security deficiencies on VA's network infrastructure, database platforms, and Web application servers. (This is a modified repeat recommendation from last year.)
No. 13
to Information and Technology (OIT)
Closure Date: 5/29/2014
We recommend the Acting Assistant Secretary for Information and Technology implement a patch and vulnerability management program to address security deficiencies identified during our assessments of VA's Web applications, database platforms, network infrastructure, and work stations. (This is a modified repeat recommendation from last year.)
No. 14
to Information and Technology (OIT)
Closure Date: 5/29/2014
We recommend the Acting Assistant Secretary for Information and Technology implement standard security configuration baselines for all VA operating systems, databases, applications, and network devices. (This is a repeat recommendation from last year.)
No. 15
to Information and Technology (OIT)
Closure Date: 5/29/2014
We recommend the Acting Assistant Secretary for Information and Technology implement procedures to enforce a system development and change control framework that integrates information security throughout the life cycle of each system. (This is a repeat recommendation from last year.)
No. 16
to Information and Technology (OIT)
Closure Date: 5/29/2014
We recommend the Acting Assistant Secretary for Information and Technology implement processes to ensure information system contingency plans are updated with the required information and lessons learned are communicated to senior management. (This is a modified repeat recommendation from last year.)
No. 17
to Information and Technology (OIT)
Closure Date: 5/29/2014
We recommend the Acting Assistant Secretary for Information and Technology develop and implement a process for ensuring the encryption of backup data prior to transferring the data offsite
No. 18
to Information and Technology (OIT)
Closure Date: 5/29/2014
We recommend the Acting Assistant Secretary for Information and Technology ensure that agreements for alternate processing sites have been established that define the roles and responsibilities for alternate locations in the event of a disaster. (This is a new recommendation.)
No. 19
to Information and Technology (OIT)
Closure Date: 5/29/2014
We recommend the Acting Assistant Secretary for Information and Technology fully implement an automated 24-hour security event and incident correlation solution to monitor security for all systems interconnections, database security events, and mission-critical platforms supporting VA programs and operations. (This is a modified repeat recommendation from last year.)
No. 20
to Information and Technology (OIT)
Closure Date: 5/29/2014
We recommend the Acting Assistant Secretary for Information and Technology identify all external network interconnections and ensure appropriate Interconnection Security Agreements and Memoranda of Understanding are in place to govern them. (This is a repeat recommendation from last year.)
No. 21
to Information and Technology (OIT)
Closure Date: 5/29/2014
We recommend the Acting Assistant Secretary for Information and Technology implement more effective agency-wide incident response procedures to ensure timely resolution of computer security incidents in accordance with VA set standards. (This is a modified repeat recommendation.)
No. 22
to Information and Technology (OIT)
Closure Date: 5/29/2014
We recommend the Acting Assistant Secretary for Information and Technology implement effective continuous monitoring processes to identify and prevent the use of unauthorized application software, hardware (including personal storage devices), and system configurations on its networks. (This is a repeat recommendation from last year.)
No. 23
to Information and Technology (OIT)
Closure Date: 5/29/2014
We recommend the Acting Assistant Secretary for Information and Technology develop a comprehensive software inventory process to identify major and minor software applications used to support VA programs and operations. (This is a repeat recommendation from last year.)
No. 24
to Information and Technology (OIT)
Closure Date: 5/29/2014
We recommend the Acting Assistant Secretary for Information and Technology develop procedures to integrate information security costs into the capital planning process while ensuring traceability of Plans of Action and Milestones remediation costs to appropriate capital planning budget documents. (This is a repeat recommendation from last year.)
No. 25
to Information and Technology (OIT)
Closure Date: 5/29/2014
We recommend the Acting Assistant Secretary for Information and Technology implement procedures for overseeing contractor-managed systems and ensuring information security controls adequately protect VA sensitive systems and data. (This is a repeat recommendation from last year.)
No. 26
to Information and Technology (OIT)
Closure Date: 5/29/2014
We recommend the Acting Assistant Secretary for Information and Technology implement mechanisms for updating the Federal Information Security Management Act systems inventory, including interfaces with contractor-managed systems, and annually review the systems inventory for accuracy. (This is a repeat recommendation from last year.)
No. 27
to Information and Technology (OIT)
Closure Date: 5/29/2014
We recommend the Acting Assistant Secretary for Information and Technology implement mechanisms to ensure all users with VA network access participate in and complete required VA-sponsored security awareness training. (This is a modified repeat recommendation from last year.)
No. 28
to Information and Technology (OIT)
Closure Date: 5/29/2014
We recommend the Assistant Secretary for Information and Technology develop mechanisms to ensure risk assessments accurately reflect the current control environment, compensating controls, and the characteristics of the relevant VA facilities.
No. 29
to Information and Technology (OIT)
Closure Date: 5/29/2014
We recommend the Assistant Secretary for Information and Technology review and update all applicable position descriptions to better describe sensitivity ratings and better document employee personnel records and contractor files, including 'Rules of Behavior' instructions, annual privacy and Health Insurance Portability and Accountability Act of 1996 training certifications, and position sensitivity level designations.
No. 30
to Information and Technology (OIT)
Closure Date: 5/29/2014
We recommend the Assistant Secretary for Information and Technology ensure appropriate levels of background investigations be completed for all applicable VA employees and contractors in a timely manner, implement processes to monitor and ensure timely reinvestigations on all applicable employees and contractors, and monitor the status of the requested investigations.
No. 31
to Information and Technology (OIT)
Closure Date: 5/29/2014
We recommend the Assistant Secretary for Information and Technology reduce wireless security vulnerabilities by ensuring sites have an effective and up-to-date methodology to protect against the interception of wireless signals and unauthorized access to the network and ensure the wireless network is segmented and protected from the wired network.
No. 32
to Information and Technology (OIT)
Closure Date: 5/29/2014
We recommend the Assistant Secretary for Information and Technology identify and deploy solutions to encrypt sensitive data and resolve clear text protocol vulnerabilities.
Date Issued
|
Report Number
12-02186-227
OpenClosed-ImplementedClosed-Not ImplementedNo. 1
to Veterans Health Administration (VHA)
Closure Date: 2/14/2014
We recommended that the Facility Director ensure that the staffing levels on the Long-Term Care Spinal Cord Injury unit be consistent with Veterans Health Administration's requirements and the facility's spinal cord injury Master Nurse Staffing Plan.
No. 2
to Veterans Health Administration (VHA)
Closure Date: 6/2/2014
We recommended that the Facility Director ensure that Long-Term Care Spinal Cord Injury nursing staff consistently provide and document resident care.
No. 3
to Veterans Health Administration (VHA)
Closure Date: 6/2/2014
We recommended that the Facility Director ensure that Long-Term Care Spinal Cord Injury nurse managers take action to investigate and address staff conduct related issues.
No. 4
to Veterans Health Administration (VHA)
Closure Date: 6/2/2014
We recommended that the Facility Director ensure that float staff assigned to the Long-Term Care Spinal Cord Injury unit have the training and competencies required for the unit.
Date Issued
|
Report Number
13-00026-223
OpenClosed-ImplementedClosed-Not ImplementedNo. 1
to Veterans Health Administration (VHA)
Closure Date: 9/23/2014
We recommend that VISN and Facility Directors, in conjunction with the respective CBOC managers, should take appropriate actions to ensure that clinicians screen patients for tetanus vaccinations.
No. 2
to Veterans Health Administration (VHA)
Closure Date: 3/9/2015
We recommend that VISN and Facility Directors, in conjunction with the respective CBOC managers, should take appropriate actions to ensure that clinicians administer pneumococcal vaccinations when indicated.
No. 3
to Veterans Health Administration (VHA)
We recommend that VISN and Facility Directors, in conjunction with the respective CBOC managers, should take appropriate actions to ensure that clinicians document all required tetanus and pneumococcal vaccination administration elements and that compliance is monitored.
No. 4
to Veterans Health Administration (VHA)
Closure Date: 1/27/2014
We recommend that VISN and Facility Directors, in conjunction with the respective CBOC managers, should take appropriate actions to ensure that a hazard assessment is conducted at the Hilo CBOC to determine if an emergency eyewash station is warranted.
Date Issued
|
Report Number
13-00235-225
OpenClosed-ImplementedClosed-Not ImplementedNo. 1
to Acquisitions, Logistics, and Construction (OALC)
Closure Date: 6/10/2015
We recommend that the Interim Chief of Staff confer with the Offices of Acquisition and Logistics (OAL) and General Counsel (OGC) to seek reimbursement of the $509,884 paid to Serco due to their failure to perform in accordance with the terms of the contract to provide a system to capture and report accurate data to support VA's needs.
No. 2
to Human Resources and Administration Office (HRA),Operations, Security, and Preparedness (OSP)
Closure Date: 6/10/2015
We recommend that the Interim Chief of Staff confer with OGC and HR Officials outside of VESO to ensure that VESO positions are evaluated to ensure that VESO has an effective, efficient, and fully engaged workforce.
Date Issued
|
Report Number
13-00644-231
OpenClosed-ImplementedClosed-Not ImplementedNo. 1
to Human Resources and Administration Office (HRA),Operations, Security, and Preparedness (OSP)
Closure Date: 2/3/2015
We recommend the Acting Assistant Secretary for Human Resources and Administration improve the development and management of ADVANCE-funded acquisitions by strengthening the Strategic Management Group's process to fully assess program offices' procurement requests against VA's existing internal capacities.
No. 2
to Human Resources and Administration Office (HRA),Operations, Security, and Preparedness (OSP)
Closure Date: 1/14/2014
We recommend the Acting Assistant Secretary for Human Resources and Administration take immediate action to assess veteran demand for call center services and modify the terms of its interagency agreement with the Office of Personnel Management to reflect anappropriate level of call center operations and related costs, including staffing resources.
No. 3
to Human Resources and Administration Office (HRA),Operations, Security, and Preparedness (OSP)
Closure Date: 1/14/2014
We recommend the Acting Assistant Secretary for Human Resources and Administration modify the Veteran Employment Services Office's interagency agreement with the Office of Personnel Management to require routine data reports on call centers' performance that include call volume, length of calls, blocked calls, wait times, and the overall accuracy of information provided to callers.
No. 4
to Human Resources and Administration Office (HRA),Operations, Security, and Preparedness (OSP)
Closure Date: 1/14/2014
We recommend the Acting Assistant Secretary for Human Resources and Administration develop a process to independently assess the performance of the Veteran Employment Services Office's employment call centers by establishing metrics such as call volume, call wait times, hang-ups, and accuracy of information.
No. 5
to Human Resources and Administration Office (HRA),Operations, Security, and Preparedness (OSP)
Closure Date: 3/31/2015
We recommend the Acting Assistant Secretary for Human Resources and Administration develop policy that prohibits the approval of modifications to interagency agreement terms that combine the costs and terms of distinct deliverables into one deliverable.
No. 6
to Human Resources and Administration Office (HRA),Operations, Security, and Preparedness (OSP)
Closure Date: 1/14/2014
We recommend the Acting Assistant Secretary for Human Resources and Administration develop requirements to test and assess functions to be contracted to determine if these functions are inherently governmental as part of the acquisition planning process for all future contracts awarded to support the Veteran Employment Services Office's operations and initiatives.
Total Monetary Impact of All Recommendations
Open: $ 0.00
Closed: $ 17,500,000.00
Date Issued
|
Report Number
13-00367-226
OpenClosed-ImplementedClosed-Not ImplementedNo. 1
to Veterans Benefits Administration (VBA)
Closure Date: 11/27/2013
We recommend the Houston VA Regional Office Director implement a plan to ensure staff timely follow Veterans Benefits Administration policy to reduce temporary 100 percent disability evaluations when required.
No. 2
to Veterans Benefits Administration (VBA)
Closure Date: 11/27/2013
We recommend the Houston VA Regional Office Director develop and implement a plan to follow up on hearing requests associated with proposed reductions.
No. 3
to Veterans Benefits Administration (VBA)
Closure Date: 11/27/2013
We recommend the Houston VA Regional Office Director conduct a review of the 689 temporary 100 percent disability evaluations remaining from the data we used to perform the inspection and take appropriate action.
No. 4
to Veterans Benefits Administration (VBA)
Closure Date: 2/11/2014
We recommend the Houston VA Regional Office Director implement a plan to assess the effectiveness of training and provide refresher training on the proper processing of traumatic brain injury claims.
No. 5
to Veterans Benefits Administration (VBA)
Closure Date: 11/27/2013
We recommend the Houston VA Regional Office Director develop and implement a plan to ensure accurate second-signature reviews of traumatic brain injury claims.
No. 6
to Veterans Benefits Administration (VBA)
Closure Date: 11/27/2013
We recommend the Houston VA Regional Office Director ensure Veterans Service Center management amends the Systematic Analyses of Operations checklist to address all elements currently required by Veterans Benefits Administration policy and provide refresher training.
Date Issued
|
Report Number
13-00890-220
OpenClosed-ImplementedClosed-Not ImplementedNo. 1
to Veterans Health Administration (VHA)
Closure Date: 12/11/2013
We recommended that processes be strengthened to ensure that actions from peer reviews are completed and reported to the PRC.
No. 2
to Veterans Health Administration (VHA)
Closure Date: 12/11/2013
We recommended that processes be strengthened to ensure that FPPEs for newly hired licensed independent practitioners are consistently initiated and that results are consistently reported to the MEC.
No. 3
to Veterans Health Administration (VHA)
Closure Date: 1/27/2014
We recommended that processes be strengthened to ensure that the quality of entries in the EHR is reviewed.
No. 4
to Veterans Health Administration (VHA)
Closure Date: 12/11/2013
We recommended that processes be strengthened to ensure that quarterly trend reports summarize any discrepancies and problematic trends and identify potential areas for improvement.
No. 5
to Veterans Health Administration (VHA)
Closure Date: 6/6/2014
We recommended that processes be strengthened to ensure that CS inspectors receive annual updates and refresher training regarding problematic issues identified through external survey findings and other quality control measures.
No. 6
to Veterans Health Administration (VHA)
Closure Date: 12/11/2013
We recommended that processes be strengthened to ensure that local policy related to the return of Green Sheets to the pharmacy is adhered to and that all elements required for the processing of prescriptions are present.
No. 7
to Veterans Health Administration (VHA)
Closure Date: 6/6/2014
We recommended that processes be strengthened to ensure that documentation of CS inspector orientation, training, annual updates, and annual competency assessments are maintained.
No. 8
to Veterans Health Administration (VHA)
Closure Date: 1/27/2014
We recommended that processes be strengthened to ensure that CS inspectors initial and date CS Inspecting Official Checklists, VA CS forms, and pharmacy activity logs.
No. 9
to Veterans Health Administration (VHA)
Closure Date: 12/11/2013
We recommended that a process be established to track HPC consults that are not acted upon within 7 days of the request.
No. 10
to Veterans Health Administration (VHA)
Closure Date: 12/11/2013
We recommended that processes be strengthened to ensure that the COS reviews HRCP activities in a timely manner.
No. 11
to Veterans Health Administration (VHA)
Closure Date: 12/11/2013
We recommended that processes be strengthened to ensure that high-risk home oxygen patients are identified.
Date Issued
|
Report Number
13-00274-224
OpenClosed-ImplementedClosed-Not ImplementedNo. 1
to Veterans Health Administration (VHA)
Closure Date: 12/13/2013
We recommended that processes be strengthened to ensure that results of FPPEs for newly hired licensed independent practitioners are consistently reported to the PSB.
No. 2
to Veterans Health Administration (VHA)
Closure Date: 12/13/2013
We recommended that processes be strengthened to ensure that inspections are randomly scheduled with no distinguishable patterns and that compliance be monitored.
No. 3
to Veterans Health Administration (VHA)
Closure Date: 12/13/2013
We recommended that processes be strengthened to ensure that home oxygen program patients are re-evaluated for home oxygen therapy annually after the first year.
No. 4
to Veterans Health Administration (VHA)
Closure Date: 3/13/2014
We recommended that nursing managers monitor the staffing methodology that was implemented in November 2012.
Date Issued
|
Report Number
13-00894-216
OpenClosed-ImplementedClosed-Not ImplementedNo. 1
to Veterans Health Administration (VHA)
Closure Date: 12/16/2013
We recommended that the facility initiate monitoring of the copy and paste function.
No. 2
to Veterans Health Administration (VHA)
Closure Date: 12/16/2013
We recommended that the Peer Review Committee meets at least quarterly or that a notation be made if there are no cases to discuss for the quarter.
No. 3
to Veterans Health Administration (VHA)
Closure Date: 12/16/2013
We recommended that processes be strengthened to ensure that EOC and Infection Prevention/Control Committee minutes reflect that actions taken in response to identified deficiencies are tracked to closure.
No. 4
to Veterans Health Administration (VHA)
Closure Date: 12/16/2013
We recommended that processes be strengthened to ensure that infection prevention risk assessments are conducted.
No. 5
to Veterans Health Administration (VHA)
Closure Date: 12/16/2013
We recommended that processes be strengthened to ensure that fire extinguisher inspections are conducted monthly and documented.
No. 6
to Veterans Health Administration (VHA)
Closure Date: 12/16/2013
We recommended that a process be implemented to ensure that laboratory specimens are transported in a secure manner.
No. 7
to Veterans Health Administration (VHA)
Closure Date: 12/16/2013
We recommended that processes be strengthened to ensure that CS inspectors verify hard copy prescriptions for 10 percent of the schedule II drugs dispensed in the outpatient pharmacy and that compliance be monitored.
No. 8
to Veterans Health Administration (VHA)
Closure Date: 12/16/2013
We recommended that processes be strengthened to ensure that patients at high risk for suicide and/or their families receive a copy of the safety plan.
No. 9
to Veterans Health Administration (VHA)
Closure Date: 5/13/2014
We recommended that processes be strengthened to ensure that clinicians administer tetanus vaccinations when indicated.
No. 10
to Veterans Health Administration (VHA)
Closure Date: 12/16/2013
We recommended that the facility develop and implement a policy related to screening and referral for at-risk diabetic patients.
No. 11
to Veterans Health Administration (VHA)
Closure Date: 12/16/2013
We recommended that processes be strengthened to ensure that diabetic patients receive annual risk assessments with risk level scores and that the assessments are documented in the EHRs.
No. 12
to Veterans Health Administration (VHA)
Closure Date: 12/16/2013
We recommended that processes be strengthened to ensure that diabetic patients at moderate or high risk receive foot exams at each routine primary care visit.
No. 13
to Veterans Health Administration (VHA)
Closure Date: 12/16/2013
We recommended that processes be strengthened to ensure that patients are consistently notified of critical/abnormal test results and that notification is documented in the EHRs.
No. 14
to Veterans Health Administration (VHA)
Closure Date: 12/16/2013
We recommended that processes be strengthened to ensure that debriefings occur after incidents of disruptive or violent behavior.
Date Issued
|
Report Number
13-00886-210
OpenClosed-ImplementedClosed-Not ImplementedNo. 1
to Veterans Health Administration (VHA)
Closure Date: 1/2/2014
We recommended that the local observation bed policy be revised to include all required elements.
No. 2
to Veterans Health Administration (VHA)
Closure Date: 2/6/2014
We recommended that processes be strengthened to ensure that the results of non-VA purchased diagnostic tests are consistently scanned into EHRs.
No. 3
to Veterans Health Administration (VHA)
Closure Date: 1/2/2014
We recommended that processes be strengthened to ensure that clinicians perform and document patient assessments following blood product transfusions.
No. 4
to Veterans Health Administration (VHA)
Closure Date: 1/2/2014
We recommended that processes be strengthened to ensure that code evaluation sheets are completed for all code episodes and that code sheets are scanned into the EHRs.
No. 5
to Veterans Health Administration (VHA)
Closure Date: 2/6/2014
We recommended that processes be strengthened to ensure that clean and dirty items are stored separately.
No. 6
to Veterans Health Administration (VHA)
Closure Date: 1/2/2014
We recommended that processes be strengthened to ensure that sensitive patient information is secured on computer screens in the ED.
No. 7
to Veterans Health Administration (VHA)
Closure Date: 1/2/2014
We recommended that processes be strengthened to ensure that medical equipment in the ED is terminally cleaned after patient discharge.
No. 8
to Veterans Health Administration (VHA)
Closure Date: 6/13/2013
We recommended that processes be strengthened to ensure that supplies and equipment in the East Orange PT clinic are properly stored.
No. 9
to Veterans Health Administration (VHA)
Closure Date: 6/13/2013
We recommended that facility policy be amended to address that the CS Coordinator PD or functional statement must include CS inspection and coordination, to include that the CS Coordinator must have complete understanding of CS policies and VHA inspection process, and to include requirements for new CS inspector orientation and annual training thereafter.
No. 10
to Veterans Health Administration (VHA)
Closure Date: 6/13/2013
We recommended that processes be strengthened to ensure that CS inspectors receive annual updates and/or refresher training.
No. 11
to Veterans Health Administration (VHA)
Closure Date: 2/6/2014
We recommended that processes be strengthened to ensure that all non-HPC staff receive end-of-life training.
No. 12
to Veterans Health Administration (VHA)
Closure Date: 1/2/2014
We recommended that processes be strengthened to ensure that the Chief of Staff reviews Home Respiratory Care Program activities at least quarterly.
No. 13
to Veterans Health Administration (VHA)
Closure Date: 1/2/2014
We recommended that processes be strengthened to ensure that contracts for oxygen delivery contain educational information on the hazards of smoking while oxygen is in use.
No. 14
to Veterans Health Administration (VHA)
Closure Date: 5/12/2014
We recommended that processes be strengthened to ensure that home oxygen program patients are re-evaluated for home oxygen therapy annually after the first year.
No. 15
to Veterans Health Administration (VHA)
Closure Date: 5/12/2014
We recommended that processes be strengthened to ensure that home oxygen program patients deemed to be high risk have fire risk assessments completed and that 3-month follow-up evaluations are completed for all home oxygen program patients.
No. 16
to Veterans Health Administration (VHA)
Closure Date: 1/2/2014
We recommended that unit 9A's expert panel include all required members.
No. 17
to Veterans Health Administration (VHA)
Closure Date: 1/2/2014
We recommended that the annual staffing plan reassessment process ensure that all required staff are facility expert panel members.
No. 18
to Veterans Health Administration (VHA)
Closure Date: 1/2/2014
We recommended that managers initiate protected peer review for the identified patient and complete any recommended review actions.
Date Issued
|
Report Number
13-00026-213
OpenClosed-ImplementedClosed-Not ImplementedNo. 1
to Veterans Health Administration (VHA)
We recommended that managers ensure that patients with normal cervical cancer screening results are notified of results within the defined timeframe and that notification is documented in the EHR.
No. 2
to Veterans Health Administration (VHA)
We recommended that managers ensure that patients with normal cervical cancer screening results are notified of results within the defined timeframe and that notification is documented in the EHR.
No. 3
to Veterans Health Administration (VHA)
We recommended that managers ensure that clinicians administer pneumococcal vaccinations when indicated.
No. 4
to Veterans Health Administration (VHA)
We recommended that managers ensure that clinicians document all required tetanus and pneumococcal vaccination administration elements and that compliance is monitored.
No. 5
to Veterans Health Administration (VHA)
We recommended that managers ensure that clinicians administer pneumococcal vaccinations when indicated.
No. 6
to Veterans Health Administration (VHA)
We recommended that managers ensure that clinicians document all required pneumococcal vaccination administration elements and that compliance is monitored.
No. 7
to Veterans Health Administration (VHA)
We recommended that the service chief’s documentation in VetPro reflects documents reviewed and the rationale for re-privileging at the Cedar Park CBOC.
No. 8
to Veterans Health Administration (VHA)
We recommended that the service chief’s documentation in VetPro reflects documents reviewed and the rationale for re-privileging at the Corpus Christi Satellite, Harlingen OPC, and Laredo CBOC.
No. 9
to Veterans Health Administration (VHA)
We recommended that signage is installed at the Corpus Christi Satellite, Harlingen OPC, and McAllen Satellite to clearly identify the location of fire extinguishers.
No. 10
to Veterans Health Administration (VHA)
We recommended that a panic alarm system is installed at the Laredo CBOC.
No. 11
to Veterans Health Administration (VHA)
We recommended that medications are reviewed for need, secured, and only accessible by those individuals who either dispen
No. 12
to Veterans Health Administration (VHA)
We recommended that the placement of the telecommunications network beevaluated and that appropriate safety measures are implemented at theCorpus Christi Satellite.